For Vendors

2021 Vendor Information
Beavercreek Popcorn Festival
September 11 & 12, 2021
We are excited to let our returning and new vendors know about two exciting new awards - just for vendors:
Vendors' Choice Award for Food Vendors and Vendors' Choice Award for Craft Vendors.
How will the winners be selected? We are asking the vendors to vote for their favorites; these are the booths they check out every year because they love the products, love the services, or just want to catch up with the wonderful people. Dot and Allen will be handing out ballots as they make Saturday morning rounds during set up, and will collect ballots later in the day. The winners will be announced Sunday morning and will receive a Vendors' Choice Award ribbon for display at their booths.
Dot, Allen and Paul and the Beavercreek Popcorn Festival Committee
Due to the overwhelming demand for booths and in order to improve the vendor experience, we are changing how we expect payment.
- New Vendors: please do not make a payment until we invoice you in April/May 2021.
- Returning vendors: please pay as if you were assigned the same booth as last year. Any change requests will be reviewed and any additional fees due will be invoiced when confirmed.
DEADLINES
March 31 for Returning Vendors who wish to have the same booth/area space will receive priority app and fees due.
New Vendor payments due 30 days after invoice sent (expect in April/May 2021)
August 15 Insurance due
*Booth spaces are not guaranteed unless fees and insurance are received by the dates above. There are NO Refunds.
Food Service FAQs, Fire Department guidelines and requirement documents at bottom of page
Questions? Email:vendors@beavercreekpopcornfestival.org
Date of Festival: Saturday and Sunday September 11 & 12, 2021. (Weekend after Labor Day)
Times: Saturday 10 am to 8 pm and Sunday 11 am to 6 pm
Location: Dayton-Xenia Rd. Between North Fairfield Road and Meadowbridge Dr.
Booth Size: 15 ft wide (across) and 10 ft deep (out from curb)
Fee: See application for details
Beavercreek Popcorn Festival |
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Terms and Conditions |
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Application |
Completed application, Pictures (if a new booth), Payment of fees (cash, check, money order), Insurance* (see below). You will receive an acknowledgment of receipt of Application. It will be evaluated. A Confirmation of Acceptance after approval will be sent to you. If not accepted, you will receive a refund (or your check returned to you.) If deadlines are not met, spaces can be sold to other vendors. |
Awards |
Service awards for 5 year increments |
Booths |
Booth set up times for the festival will be sent in August. During the festival hours, all booths need to be manned. |
Date and Time |
Saturday, September 11, 2021 from 10 AM to 8 PM |
Driving |
Allowable driving times are Saturday until 9 AM and after festival guests have departed. Sunday until 10 AM and after festival guests have departed. THIS IS A CITY ORDIANCE—NO DRIVING DURING THE FESTIVAL. |
Electrical |
All electrical equipment must be compatible with Ground Fault Interrupt (GFI) |
Emergency |
FOLLOW THE DIRECTIONS OF THE EMERGENCY PERSONNEL: |
Facilities |
Vendor is renting booth space. All other facilities provided by vendor. Lights are not necessary as festival closes before dark. |
Fees |
Returned check charge is $35. |
Food Vendors |
All booths have to comply with the Greene County Combined Health requirements and pass inspection. |
Give-a-Ways/Handouts/Solicitation |
Must be approved by BPF committee before the festival. |
Insurance* |
All vendors are required to carry liability insurance for the festival weekend with liability limits no less than $1,000,000. You must provide a certificate of insurance by July 31 naming the Beavercreek Popcorn Festival, Inc. as an additional insured. While not officially endorsed, small vendors have recommended ACT insurance who provide reasonable rates and an easy application: direct link |
Local Businesses |
Please be respectful of our local businesses as they graciously consent for us to have this Festival. |
Location |
Dayton Xenia Road between North Fairfield Rd. and Meadowbridge Rd., Rodenbeck Rd., Shoup Park, and parking lots of adjacent businesses. |
Prohibited |
Any illegal substances or activities. Police are on the premises at all times. Alcohol is permitted in designated area ONLY! |
Safety |
No generators allowed |
Security |
Overnight roving security is provided. However, use sound judgment on anything left in your booth. Festival is not liable for theft or damage. |
Gutters |
No grease or water is to be put into city storm drains. |
Trash |
There are dumpsters available. Please use the dumpsters as the trash receptacles are for our Festival guests. |
Water |
Available at a fire hydrant on Rodenbeck at the top of the hill. Vendors are responsible for their own portage. |
Questions? Contact by email at vendors@beavercreekpopcornfestival.org or phone at 602-CORN [2676] |
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*NOTICE—THE BEAVERCREEK POPCORN FESTIVAL |
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Your payment is your signature of acceptance to the Vendor Contract and Terms and Conditions. |
If you have any questions about booth space, call 937-602-CORN or e-mail us at: vendors@beavercreekpopcornfestival.org or go to our web site at www.Beavercreekpopcornfestival.org.
Send payment to: Beavercreek Popcorn Festival, c/o City of Beavercreek Parks Department, 789 Orchard Lane, Beavercreek OH 45434.